Oando is seeking a Personal Assistant to provide time management and administrative support for the Executive office.
The P.A. primarily assists in managing daily itinerary by updating work calendar and scheduling/co-coordinating business meetings and appointments, business travel or other arrangements.
He/she also attends to the general administration of the Executive’s Office by processing all incoming/outgoing mails, screens telephone calls and visitors, maintaining filings and other record management systems, and ensures general upkeep of the office.
Role Summary
- Organization: Oando Plc
- Category: Job Updates
- Mode: Onsite (Full-time)
- Location: Lagos
- Rewards: Competitive salary
- Deadline: Unspecified
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Responsibilities of the Personal Assistant at Oando
- Effectively manages the Executive’s daily itinerary.
- Schedules and coordinates important meetings/events.
- Keeps an up to date and accurate diary and schedule of important Group/Company activities and events; updates the Executive on changes as may be required.
- Makes necessary travel arrangements for the Executive and liaises with the Procurement & Services function and/or appointed Travel Agents.
- Deals with telephone enquiries as appropriate on behalf of the executive.
- Processes incoming and outgoing mail, directing to appropriate departments/personnel for necessary action
- Maintains an effective document and filing management system for the Executive’s Office.
- Processes purchase orders and expense claim forms for the Executive’s Office and for other management employees as may be directed.
- Ensures necessary stationery supplies, office equipment purchase & maintenance, regular housekeeping etc.
- Attends to private issues on behalf of the executive such as settling utility bills, handling domestic staff, banking & other private errands
- Performs other assigned duties as delegated by the Executive from time to time.
- Always projects a professional image for Oando, due to the nature of clients.
Required Experience and Skills for the Personal Assistant at Oando
- Good 1st degree from a reputable tertiary institution
- 2 – 3 years /administrative experience within a reputable corporate establishment
- Organization & time management skills
- administrative skills
- Interpersonal Relations/communications skills
- Office Automation (Word, Excel, PowerPoint; other applications)
- Oral & Written Communication
- Reporting skills
- Political Savvy
- High level of Maturity also required
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